Identify what personal data you collect, store, process and share, and for what purposes. Document the data flows and map the data sources, destinations and intermediaries. Assess the risks and impacts of data processing on individuals’ rights and privacy.
Designate a person or a team who is responsible for overseeing and ensuring GPDR compliance. The DPO should have the authority, resources and expertise to perform their duties effectively. The DPO should also be the main point of contact for data subjects, supervisory authorities and other stakeholders.
Define your objectives, scope and approach for achieving GPDR compliance. Align your strategy with your business goals, values and culture. Establish policies and procedures that reflect the principles and requirements of GPDR, such as data minimization, consent, transparency, accountability and security.
Raise awareness and understanding of GPDR among your employees, contractors, partners and vendors. Provide them with relevant information, guidance and training on how to handle personal data in accordance with GPDR. Foster a culture of data protection and privacy within your organization.
Apply appropriate technical and organizational measures to protect personal data from unauthorized or unlawful access, use, disclosure, alteration or destruction. This may include encryption, pseudonymization, anonymization, access control, backup, disaster recovery, etc. You should also conduct regular testing and auditing of your data protection measures to ensure their effectiveness and compliance.
Respect and fulfil the rights of data subjects under GPDR, such as the right to access, rectify, erase, restrict, port or object to their personal data. Establish a process for receiving, verifying and responding to data subject requests within the specified time frames. Keep records of all requests and actions taken.
Detect and report any personal data breaches to the relevant supervisory authority within 72 hours of becoming aware of them. Notify the affected data subjects without undue delay if the breach poses a high risk to their rights and freedoms. Document the details, causes, consequences and remedial actions of each breach.
Evaluate and measure the performance and outcomes of your GDPR compliance program on a regular basis. Identify any gaps, issues or areas for improvement. Update your policies, procedures and practices as needed to reflect changes in the law, technology or business environment.
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